Case Administrator

Summary

The Clerk's Office is seeking an individual looking for a challenging, interesting, and rewarding career in public service to serve as a Case Administrator in the Operations Division.

Duties

Case Administrators are responsible for maintaining and processing information and managing the progression of cases from opening to final disposition in accordance with approved internal controls, procedures and rules. A Case Administrator must be detail-oriented, self-motivated, and well organized. A Case Administrator must also be able to multitask, possess integrity and the ability to maintain confidentiality, demonstrate problem solving skills and judgment, and have a positive, professional customer-focused attitude. Case Administrators work in a fast-paced team environment and report to the Case Administration Supervisor. Please note that more than one position may be filled through this announcement. REPRESENTATIVE DUTIES Open cases upon receipt of initial documents. Review documents to determine conformity with appropriate rules, practices, and/or court requirements, as well as process documents meeting these requirements. Scan and convert documents as needed into imaged files. Enter pleadings, petitions, motions, and orders in the Case Management/Electronic Case Files (CM/ECF) system. Monitor reports to ensure accurate and timely case progression. Issue court orders and notices to interested parties. Prepare cases for closing by examining records to ensure that all necessary orders have been entered and proceedings completed. Provide case information to judges, court staff, attorneys, litigants, and the public. Perform other duties within the Clerk's Office as assigned.

Qualifications

QUALIFICATIONS CL 25: Candidates must have at least two years of specialized experience for placement at salary levels above minimum. Some lifting may be required. SPECIALIZED EXPERIENCE: Progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations. PREFERRED QUALIFICATIONS: Familiarity with legal terminology and procedures as well as proficient computer skills, i.e., word processing, is preferred. Prior work experience in a municipal, county, state, or federal court is also preferred. Additionally, a bachelor's degree and/or paralegal certificate from an accredited institution is preferred.

Education

This job does not have an education qualification requirement.

How You Will Be Evaluated

Applicants will also be evaluated based on the application materials submitted.

Required Documents

Please refer to the "How to Apply" section.

How to Apply

Qualified applicants interested in this position must submit a single PDF containing all of the following: Cover letter addressed to Cheryl Vessels, Assistant Circuit Executive for Human Resources; Resume and Federal Judicial Branch Application for Employment (AO78) (Application form is available on http://www.uscourts.gov/forms/human-resources-forms/application-judicial-branch-federal-employment); Copies of last two performance evaluations or a statement that performance evaluations are unavailable; and Names and contact information for three professional references (please note that by submitting the references, the applicant consents to those references being contacted). Application packages must be emailed to CO_apply@ca11.uscourts.gov (please reference "Case Administrator 26-3" in the subject line). PLEASE NOTE: APPLICATIONS THAT ARE NOT SUBMITTED AS A SINGLE PDF OR ARE INCOMPLETE MAY NOT RECEIVE FURTHER CONSIDERATION. Applicants selected for interviews must travel at their own expense. Applicants will not be reimbursed for travel and relocation expenses. The Court provides reasonable accommodations to applicants with disabilities. The Court reserves the right to modify the conditions of this job announcement, to withdraw the job announcement, or to fill the position at any time, any of which actions may occur without any prior written or other notice. Please be aware that due to the volume of applications received, only candidates selected to interview will be contacted. Preference given to applications received by July 6, 2026.

What to Expect Next

An evaluation of your qualifications will be conducted. The most qualified candidates will be referred to the hiring manager for further consideration and possible interview. Due to the volume of applications received, only candidates selected to interview will be contacted.

Additional Information

Case Administrators generally are able to establish their own work schedule Monday through Friday between the hours of 7:30 AM and 6:00 PM. Depending upon the needs of the Court, Case Administrators may be assigned to a particular schedule and/or may be required to work outside of normal business hours. The position of Case Administrator is a sensitive position. As a condition of employment, the selected candidate must successfully complete a background check. Employment will be considered provisional pending the successful completion of the background check and a favorable suitability determination.

QUALIFICATIONS CL 25: Candidates must have at least two years of specialized experience for placement at salary levels above minimum. Some lifting may be required. SPECIALIZED EXPERIENCE: Progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations. PREFERRED QUALIFICATIONS: Familiarity with legal terminology and procedures as well as proficient computer skills, i.e., word processing, is preferred. Prior work experience in a municipal, county, state, or federal court is also preferred. Additionally, a bachelor's degree and/or paralegal certificate from an accredited institution is preferred.