Legal Secretary

OPEN RECRUITMENT

OPEN TO THE GENERAL PUBLIC AND DISTRICT EMPLOYEES

THIS ELIGIBILITY LIST WILL BE GOOD FOR SIX (6) MONTHS

WE ARE ONLY ACCEPTING ONLINE APPLICATIONS FOR THIS RECRUITMENT

SALARY
All new hires will be placed at the starting salary step of this classification ($6,701). Employees are eligible for a step increase on their anniversary date each year, up to the maximum step 5 of this salary range ($8,164).

JOB SUMMARY

The person in this position will work 8 hours per day, 12 months per year. Under general direction of General Counsel, works independently to provide legal administrative and secretarial support by performing a variety of confidential, complex, and technical legal assignments that require a high degree of initiative and judgment in applying policies and procedures to a variety of situations affecting district-wide functions and operations; assists General Counsel with administrative details; and performs related work as assigned.

ESSENTIAL DUTIES

• Relieves General Counsel of administrative detail and responds to common inquiries on behalf of General Counsel as appropriate; reminds General Counsel of deadlines for preparing litigation documents, opinions, and other such documents.
• Transcribes and types legal pleadings, requests for production of legal documents, contracts, leases, agreements, resolutions, licenses, and a wide variety of other legal forms, correspondence, reports, and documents from dictation, rough copy or notes, with minimum supervision.
• Prepares and assembles information into proper legal form following established procedures or general instructions.
• Proofreads and corrects various forms, documents, and pleadings in order to ensure accuracy of records and entry of information.
• Assists in composing and typing routine memoranda for signature by an attorney.
• Copies, mails, faxes, and makes arrangements for filing litigation documents and exhibits in appropriate courts or administrative agencies and for obtaining court transcripts.
• Keeps current on filing and service time limits and deadlines; files, indexes, cross-indexes, and locates correspondence, legal opinion, court decisions, and other legal documents as requested. 
• Assists and arranges for the reproduction and distribution of correspondence and legal opinions, and maintains the office library of legal publications, legal subject files, and confidential files.
• Calendars appointments, meetings, hearings, depositions, court appearances, and document and filing deadlines district counsel; makes travel and hotel arrangements.
• Performs routine research and assembles data to support the resolution of questions and issues, referring more complex matters to appropriate staff. 
• Utilizes a variety of computer software programs to perform critical functions such as creating and editing documents, maintaining spreadsheets and databases, and extracting data to prepare reports and monitor budgets.
• Prepares and assembles Board of Education agenda items.
• Compiles complex information to prepare statistical, financial, and administrative reports.
• Provides information to employees, students, parents, and the public as appropriate.
• Handles a variety of sensitive, difficult, and complex public relations matters.
• Operates a variety of office machines and equipment.
• Provides technical guidance and direction to other secretarial or clerical staff as directed.
• May take minutes at meetings as necessary and prepare transcripts of the meetings.