Legal Administrative Specialist (Lead)

Summary

This position is located in the Board of Immigration Appeals (BIA), Executive Office for Immigration Review, U. S. Department of Justice. This position leads appellate case processing before the Board of Immigration Appeals by assigning and monitoring work, reviewing records, analyzing legal issues and workflows, and supporting timely, accurate adjudication. This is a Competitive Service position; additional positions may be filled from this announcement within 90 days of certificate issuance.

Duties

The duties and responsibilities for a Legal Administrative Specialist (Lead), GS-0901-11 generally include, but are not limited to, the following: Leading administrative appellate case processing by assigning work, setting deadlines, monitoring progress, coaching staff, and reporting team accomplishments and training needs. Establishing and adjusting short-term priorities, schedules work, allocates resources, and coordinates with management to support efficient program operations. Analyzing case processing workflows, program operations, legislation, regulations, and technology changes to identify problems and recommend operational improvements. Reviewing signed Board decisions, circulation sheets, and case dockets for accuracy, initiates corrective action, and ensures timely movement of cases through the processing team. Verifying case data and official records, including legal citations, decisions, names, and identification numbers, to maintain data integrity and quality control. Evaluating case files and legal documents for completeness, deficiencies, litigation requirements, patterns, and trends, and determines appropriate processing actions. Conducting legal and historical research, statistical analysis, and records searches to obtain information needed for attorney review and case adjudication.

Qualifications

In order to qualify for the Legal Administrative Specialist (Lead) position, you must meet the following minimum qualifications: FOR THE GS-11 LEVEL: Specialized Experience: Applicants must have at least one year (52 weeks, full-time) of specialized work experience equivalent to the GS-09 level in the Federal service (or comparable experience outside the Federal service), performing 3 or more of the following duties: Coordinating legal or administrative casework by setting priorities, tracking deadlines, and resolving routine workload issues; Reviewing case files and supporting documents to verify accuracy, completeness, party information, and required documentation; Analyzing workflows, policies, procedures, and processing trends to identify problems and recommend operational improvements; and Conducting legal research to identify applicable laws, regulations, and precedents and support appropriate case actions. (Your resume must CLEARLY demonstrate this experience) -OR- Education: Applicants must have a Ph.D. or equivalent doctoral degree OR three (3) full years of progressively higher-level graduate education leading to such a degree in Information Technology, Computer Science, Law, Criminal Justice, OR in a directly related field, OR have an LL.M. NOTE: Applicants must submit a copy of their transcripts for verification. -OR- Combination of Education and Experience: Applicants must possess a combination of the above described graduate education and specialized experience such that they total 100% of the stated minimum qualifications for the GS-11 level. Only graduate education beyond the first 2 years (36 semester hours) may be used when combining education and experience for this option. NOTE: Applicants must submit a copy of their transcripts for verification. Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s). For more information on the qualifications for this position, click here.

Education

ARE YOU USING EDUCATION TO QUALIFY? Education must be accredited by an accredited institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). You MUST provide a legible copy of transcripts from an accredited institution with your name, school name, credit hours, course level, major(s), and grade-point average or class ranking, or other documentation to support your educational claims. Applicants can verify accreditation by clicking here: Database of Accredited Postsecondary Institutions and Programs (DAPIP). All education claimed by applicants will be verified by the appointing agency accordingly. (Note: If you are selected for this position based on education, an official transcript will be required, prior to your first day.) You must meet all qualification requirements by the closing date of this announcement. Special Instructions for Foreign Education: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in a conventional U.S. education program. It is your responsibility to provide such evidence when applying. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website. If you are qualifying on foreign education, you MUST submit proof of creditability of education as evaluated by a credentialing agency. All documentation must be in English or include an English translation. Translated transcripts are required. In addition, if a relevant course is not clearly qualifying (e.g. special topic, seminar, research, thesis, obscure or misleading course title, etc.), please submit an official course syllabi and/or detailed course description from the university/college for that particular course to ensure you are properly evaluated.

How You Will Be Evaluated

Applicants applying under Delegated Examining (all U.S. citizens) procedures will be evaluated under DOJ's Category Rating and Selection Procedures. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documentation), responses to the application questionnaire, and the results of the required online assessments to determine whether you meet the minimum qualifications for the position. If you meet the minimum qualifications, your resume and supporting documentation will be compared to your application questionnaire. If your responses are not supported by your application materials, your score may be lowered and/or you may be excluded from consideration for this job. If it is determined you meet minimum qualification requirements, your application will then be placed in one of three categories: Best Qualified, Well Qualified, or Qualified. Within these categories, applicants eligible for Veterans' Preference will receive selection priority over non-veteran preference eligibles. Candidates placed in the "Best Qualified" category will be identified for referral to the hiring manager for further review and consideration. You will be assessed on the following competencies (knowledge, skills, abilities and other characteristics): Attention to Detail Customer Service Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Stress Tolerance Teamwork In order to be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration. NOTE: In order to be rated as meeting the minimum qualifications, we must be able to determine from your application package that you have the education and/or specialized experience that is required. Your resume should contain your full name, some form of contact information (phone number, email address and/or living address), and the following employment information: Employer name and location for each position held. From and to dates (MM/YY-MM/YY or from MM/YY to "present") for each position held. The month and year is required to fully credit your time. For part-time positions, please include number of hours worked per week, positions that do not include this information will be assumed as full-time (40 hours a week). Grade/levels held for each federal position. (Ex. GS-11; IR-06; FV-G...etc.) Detailed descriptions of experience under each position held. (Applicants must provide specific supporting examples to show that they meet the qualifications of the position shown in the announcement.) Any submitted documents not required or requested for this vacancy will not be considered (i.e. training certificates, case filings, letter of recommendations, etc.). (ALL INFORMATION IS SUBJECT TO VERIFICATION PRIOR TO FINAL SELECTION.)

Required Documents

Your complete Application Package (containing the above required documents) must be received no later than 11:59 pm Eastern on the closing date. To apply for this position, you must provide a complete Application Package which includes: Your Resume (2 pages) showing relevant experience; cover letter optional. (Please see the How You Will Be Evaluated section for more details on the resume) A complete Application Questionnaire. To preview the application questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/13006108 Complete the USA Hire Assessments, you will receive a notification with your unique assessment access link to the USA Hire system and the completion deadline if an assessment is required. Other Supporting Documents, if applicable to you. Transcripts, if qualifying based on education. (Must include your name, college name and address, courses, dates attended, major and degree, cumulative grade point average (GPA), any honors received, and date the degree was awarded / conferred.) (Please see the Education Section) CTAP/ICTAP documents (Please see the Additional Information section) Veterans Preference Documentation: If you are a Discharged, Non-Disabled Veteran, you must submit a copy of your DD-214 showing character of discharge (Member 4 copy), or other Documentation of Service and Separation under Honorable Conditions, as listed on the SF15. If you don't have your DD-214, you may request it after discharge from the National Archives. If you are a veteran within 120 days of discharge, you must submit signed documentation from the Armed Forces certifying: 1) your expected release/retirement from active duty, 2) under honorable conditions, 3) your pay grade/rank/rate at time of discharge, 4) dates of active duty service, 5) any campaign or expeditionary medals received, & 6) dated within 120 days of your separation. If you are a Disabled Veteran, Purple Heart Recipient, or Mother or Spouse of a Disabled or Deceased Veteran, you must submit all additional proof required by the SF15, and if applicable, a completed SF15. You may request a copy of your Department of Veterans Affairs letter from https://www.va.gov/records/download-va-letters/ or call 1-800-827-1000 to establish proof of disability. Any other supporting documentation required for verification as described in the announcement. Do not submit photographs with your application package. Documents with photographs may not be seen by hiring officials - you must remove your image from any badges, licenses, etc. Failure to submit any of the above mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted. Note: Multiple selections may be made from this announcement. Salaries above are an approximation.

How to Apply

Please read the entire announcement and all the instructions before you begin an application. To apply and be considered for this position, you must complete all required questionnaires, assessments and submit all required documentation as specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. The application process is as follows: To begin the application process, click the Apply Online button. Answer the questions presented in the application and attach all necessary supporting documentation. Occupational questionnaire can be previewed here: https://apply.usastaffing.gov/ViewQuestionnaire/13006108 Click the Submit Application button prior to 11:59PM (ET) on the announcement closing date, 07/30/2026. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended. Set aside about two (2) hours to take the USA Hire Assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link. Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. Visit the USA Hire Applicant Resource Center for practice assessments and assessment preparation resources at https://support-usahire.opm.gov/hc/en-us. To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed. To view the announcement status or your application status: Visit https:/...

In order to qualify for the Legal Administrative Specialist (Lead) position, you must meet the following minimum qualifications: FOR THE GS-11 LEVEL: Specialized Experience: Applicants must have at least one year (52 weeks, full-time) of specialized work experience equivalent to the GS-09 level in the Federal service (or comparable experience outside the Federal service), performing 3 or more of the following duties: Coordinating legal or administrative casework by setting priorities, tracking deadlines, and resolving routine workload issues; Reviewing case files and supporting documents to verify accuracy, completeness, party information, and required documentation; Analyzing workflows, policies, procedures, and processing trends to identify problems and recommend operational improvements; and Conducting legal research to identify applicable laws, regulations, and precedents and support appropriate case actions. (Your resume must CLEARLY demonstrate this experience) -OR- Education: Applicants must have a Ph.D. or equivalent doctoral degree OR three (3) full years of progressively higher-level graduate education leading to such a degree in Information Technology, Computer Science, Law, Criminal Justice, OR in a directly related field, OR have an LL.M. NOTE: Applicants must submit a copy of their transcripts for verification. -OR- Combination of Education and Experience: Applicants must possess a combination of the above described graduate education and specialized experience such that they total 100% of the stated minimum qualifications for the GS-11 level. Only graduate education beyond the first 2 years (36 semester hours) may be used when combining education and experience for this option. NOTE: Applicants must submit a copy of their transcripts for verification. Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s). For more information on the qualifications for this position, click here.