Administrative Assistant, Legal

Job Summary:

WHO ARE WE?

Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide.  Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 50,000 events annually for nearly 7,000 artists in 40+ countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com.

WHO ARE YOU?

Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on! 

THE ROLE

We are seeking a highly organized, detail-oriented, and dependable Administrative Assistant, Legal, to provide support to the Head of Business, Legal Affairs, Strategy and Operations. This is an important role for someone who wants to learn at a fast-paced, international music-based company that’s rapidly growing its film & TV business.  

The ideal candidate is a proactive professional with strong communication skills and the ability to manage multiple high priorities simultaneously with accuracy to make sure nothing falls through the cracks.  

Legal experience is not required—we are looking for someone with strong skin, strong professional experience, and strong interpersonal skills.  An interest in music, movies, television, and the entertainment industry is a plus.  A love of spreadsheets is a plus-plus.

WHAT THIS ROLE WILL DO

• Provide day-to-day administrative support to the Head of Business, Legal Affairs, Strategy and Operations.

• Maintain well-organized electronic files, records, and documents.

• Prepare, format, proofread, edit, and organize correspondence, agreements, reports, and other documents.

• Manage calendars, meetings, appointments, and deadlines.

• Track important dates, deliverables, follow-ups, and outstanding items.

• Coordinate meetings, conference calls, zooms and other internal and external communications.

• Assist with document management, including scanning, filing, copying, naming, and organizing documents.

• Enter, update, and maintain information in databases, spreadsheets, and other systems.

• Communicate professionally with colleagues, vendors, and outside parties.

• Monitor incoming and outgoing correspondence and ensure timely follow-up.

• Help coordinate signatures, approvals, and other administrative processes.

• Handle confidential and sensitive information with professionalism and discretion.

• Assist with expense reports, invoices, time records, and other administrative matters as needed.

• Anticipate needs and proactively address issues before they become problems.

• Perform general administrative and office support duties as needed.

WHAT THIS PERSON WILL BRING 

Required Qualifications

• Minimum of 2 years of prior professional work experience in an administrative, assistant, office, business, creative, legal, or similar professional role.

• Exceptional organizational skills and attention to detail

• Excellent written and verbal communication skills

• Proficiency with Microsoft Office, including Word, Outlook, Excel, Adobe, and PowerPoint

• Proficiency with Google Workspace, including Gmail, Google Calendar, Google Docs, and Google Sheets

• Strong file-management skills, including maintaining organized digital folders and consistent file naming

• Ability to use spreadsheets for basic data entry, tracking, and organization

• Comfortable learning and working with databases, document-management systems, cloud-based software, and other business applications

• Strong ability to prioritize, manage, and problem-solve multiple tasks, projects, and deadlines 

• Strong follow-through and accountability

• Ability to learn new software, systems, procedures, and terminology quickly

Preferred Qualifications

• Experience supporting attorneys, executives, managers, agents, producers, or other entertainment industry professionals is a plus

• Experience working in a law firm, entertainment company, production company, music business, agency, management company, or other creative-industry environment 

• Familiarity with legal documents, contracts, or basic legal terminology 

• Experience working with confidential or sensitive information

• Experience managing multiple calendars, projects, or competing deadlines

BENEFITS & PERKS

Our motto is ‘Taking Care of Our Own’ through 6 pillars of benefits:

• HEALTH: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)

• YOURSELF: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days

• WEALTH: 401(k) program with company match, stock reimbursement program

• FAMILY: New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support

• CAREER: Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment

• OTHERS: Volunteer time off, crowdfunding match

EQUAL EMPLOYMENT OPPORTUNITY

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. 

Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation. 

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process.  Live Nation will also provide reasonable religious accommodations on a case-by-case basis.

HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

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The expected compensation for this position is:

** Pay is based on a number of factors including market location, qualifications, skills, and experience.

Live Nation Entertainment will never request payment or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.