Administrative Assistant-Legal

Location:

Fort Lauderdale, Florida

At Memorial, we are dedicated to improving the health, well-being and, most of all, quality of life for the people entrusted to our care. An unwavering commitment to our service vision is what makes the difference. It is the foundation of The Memorial Experience.

Summary:

Provides administrative and operational support to Legal Department leadership and team members, including coordination of legal department activities, matter and contract management support, document preparation, scheduling, records management, and other confidential administrative functions.

Responsibilities:

Performs administrative support duties specific to the Administrative Team member(s) being supported, which may include projects, education and training activities, department events or meetings, Board and Committee meeting notices and meeting preparations, special assignments, and other department priorities as needed.Maintains strict confidentiality concerning attorney-client privileged communications, attorney work product, personnel matters, litigation, investigations, and other sensitive information. Exercises discretion and sound judgment when handling confidential documents, communications, and requests for information.Supports the Legal Department’s commitment to professionalism, integrity, accountability, and high-quality service.Maintains organized electronic and physical files, records, Board and Committee documents, and reference materials. Orders and stocks supplies.Composes, types and transcribes correspondence, forms, reports, presentation materials and other written communications as required. Schedules/coordinates meetings, conferences, special events, appointments and travel arrangements. Maintains assigned calendar(s).Receives and screens visitors and telephone calls, and handles general inquiries.Serves as an administrative point of contact for the Legal Department, communicating professionally with executives, department leaders, employees, outside counsel, vendors and other stakeholders.Performs duties specific to department being supported, to preparing complicated documents, maintaining databases, accessing information from databases in order to prepare reports, which may be used at management meetings etc.Performs matter management duties including opening and tracking matters in matter management system and contract management system.

Competencies:

ACCOUNTABILITY, ACCURACY, ADMINISTRATIVE SUPPORT, CUSTOMER SERVICE, DESKTOP SOFTWARE, EFFECTIVE COMMUNICATION, FILE MANAGEMENT, RESPONDING TO CHANGE, STANDARDS OF BEHAVIOR, WORKLOAD MANAGEMENT

Education and Certification Requirements:

High School Diploma or Equivalent

Additional Job Information:

Responsibilities

Composes, types and transcribes correspondence, forms, reports, presentation materials and other written communications as required. Schedules/coordinates meetings, conferences, special events, appointments and travel arrangements. Maintains assigned calendar(s).

Receives and screens visitors and telephone calls, and handles general inquiries.

Serves as an administrative point of contact for the Legal Department, communicating professionally with executives, department leaders, employees, outside counsel, vendors and other stakeholders.

Performs duties specific to department being supported, to preparing complicated documents, maintaining databases, accessing information from databases in order to prepare reports, which may be used at management meetings etc.

Performs matter management duties including opening and tracking matters in matter management system and contract management system.

Performs administrative support duties specific to the Administrative Team member(s) being supported, which may include projects, education and training activities, department events or meetings, Board and Committee meeting notices and meeting preparations, special assignments, and other department priorities as needed.

Maintains strict confidentiality concerning attorney-client privileged communications, attorney work product, personnel matters, litigation, investigations, and other sensitive information. Exercises discretion and sound judgment when handling confidential documents, communications, and requests for information.

Supports the Legal Department’s commitment to professionalism, integrity, accountability, and high-quality service.

Maintains organized electronic and physical files, records, Board and Committee documents, and reference materials. Orders and stocks supplies.

Qualifications

High School Diploma or Equivalent Required

2+ Years Two (2) years of experience in a highly visible clerical role. Required

Complexity of Work

Requires critical thinking skills, decisive judgment and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action. Must be proficient in Microsoft applications.

Working Conditions and Physical Requirements:

•  Bending and Stooping = 60%
•  Climbing = 20%
•  Keyboard Entry = 60%
•  Kneeling = 40%
•  Lifting/Carrying Patients 35 Pounds or Greater = 0%
•  Lifting or Carrying 0 - 25 lbs Non-Patient = 40%
•  Lifting or Carrying 2501 lbs - 75 lbs Non-Patient = 0%
•  Lifting or Carrying > 75 lbs Non-Patient = 0%
•  Pushing or Pulling 0 - 25 lbs Non-Patient = 40%
•  Pushing or Pulling 26 - 75 lbs Non-Patient = 0%
•  Pushing or Pulling > 75 lbs Non-Patient = 0%
•  Reaching = 60%
•  Repetitive Movement Foot/Leg = 0%
•  Repetitive Movement Hand/Arm = 60%
•  Running = 0%
•  Sitting = 60%
•  Squatting = 40%
•  Standing = 60%
•  Walking = 60%
•  Audible Speech = 60%
•  Hearing Acuity = 60%
•  Smelling Acuity = 0%
•  Taste Discrimination = 0%
•  Depth Perception = 60%
•  Distinguish Color = 60%
•  Seeing - Far = 60%
•  Seeing - Near = 60%
•  Bio hazardous Waste = 0%
•  Biological Hazards - Respiratory = 0%
•  Biological Hazards - Skin or Ingestion = 0%
•  Blood and/or Bodily Fluids = 0%
•  Communicable Diseases and/or Pathogens = 0%
•  Asbestos = 0%
•  Cytotoxic Chemicals = 0%
•  Dust = 40%
•  Gas/Vapors/Fumes = 0%
•  Hazardous Chemicals = 0%
•  Hazardous Medication = 0%
•  Latex = 0%
•  Computer Monitor = 60%
•  Domestic Animals = 0%
•  Extreme Heat/Cold = 0%
•  Fire Risk = 0%
•  Hazardous Noise = 20%
•  Heating Devices = 0%
•  Hypoxia = 0%
•  Laser/High Intensity Lights = 0%
•  Magnetic Fields = 0%
•  Moving Mechanical Parts = 0%
•  Needles/Sharp Objects = 0%
•  Potential Electric Shock = 20%
•  Potential for Physical Assault = 20%
•  Radiation = 0%
•  Sudden Decompression During Flights = 0%
•  Unprotected Heights = 0%
•  Wet or Slippery Surfaces = 40%

Shift:

Disclaimer: This job description is not intended, nor should it be construed to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended to indicate the general nature and level of work performed by employees within this classification.

Wages shown on independent job boards reflect market averages, not specific to any employer. We encourage candidates to talk to their Memorial Healthcare System recruiter to discuss actual pay rates, during the hiring process.

Memorial Healthcare System is proud to be an equal opportunity employer committed to workplace diversity.

Memorial Healthcare System recruits, hires and promotes qualified candidates for employment opportunities without regard to race, color, age, religion, gender, sexual orientation, national origin, veteran status, disability, genetic information, or any factor prohibited by law.

We are proud to offer Veteran’s Preference to former military, reservists and military spouses (including widows and widowers). You must indicate your status on your application to take advantage of this program.

Employment is subject to post offer, pre-placement assessment, including drug testing.

If you need reasonable accommodation during the application process, please call 954-276-8340 (M-F, 8am-5pm) or email TalentAcquisitionCenter@mhs.net