Assistant Finance Compliance Officer

Job Description:

ASSISTANT FINANCE COMPLIANCE OFFICER

Location: Lusaka, Zambia
Employment Type: Fixed Term

Role Overview

We are seeking a highly organized, detail-oriented and proactive Assistant Finance Compliance Officer to support our media, finance and administrative operations.

The successful candidate will be responsible for, financial transaction processing, compliance reporting, vendor and client onboarding, quotations, reconciliations and general operational administration. The role requires strong attention to detail and the ability to effectively manage multiple clients, priorities and deadlines.

Key Responsibilities

Media Planning & Reporting

• Prepare monthly ATL media reports across assigned brands.
• Manage and update media planning and reporting tools, including GMP, Media Tools, Flowplan and MRIO Plan.
• Prepare quarterly reports comparing planned media activity against actual performance.
• Compile and maintain monthly media spend reports.
• Prepare quarterly compliance reports for our clients and monthly reports for assigned clients.
• Assist with loading media when the Account Lead is unavailable.
• Maintain accurate media records and supporting documentation.

Finance & Accounting Support

• Manage petty cash, including monthly reconciliation and posting of transactions.
• Process and post invoices, including supplier, expense and production invoices.
• Post bank transactions and apply transactions appropriately.
• Prepare and post journals.
• Assist with production job billing when required.
• Raise quotations for clients.
• Support accurate financial record keeping and reconciliation activities.

Tax & Compliance Administration

• Support ZRA-related transactions and reporting requirements across assigned client accounts.
• Process and maintain records relating to withholding tax.
• Prepare required compliance reports and ensure supporting documentation is complete and accurate.

Vendor & Client Administration

• Coordinate the onboarding of new vendors, clients and sites.
• Process transactions and documentation relating to assigned vendors.
• Maintain accurate vendor and client records.
• Liaise with internal teams and external vendors to resolve transactional and administrative queries.

General Administration & Operational Support

• Provide administrative support to the media, finance and account teams as required.
• Assist with office errands and other operational requirements.
• Provide additional support to ensure the smooth running of day-to-day business activities.

Qualifications & Experience

• Full Grade 12 Certificate with Degree in Accounting, Finance, Full ACCA or ZICA or a related field.
• Relevant experience in finance administration, media operations, accounting support or a similar role.
• Experience in invoice processing, reconciliations, journal posting and financial administration.
• Strong working knowledge of Microsoft Excel and Microsoft Office applications.
• Experience using media planning and reporting tools will be an added advantage.
• Experience working within an advertising, media or multi-client environment will be advantageous.
• 1 to 2  years of experience in Financial Accounting.

Key Skills & Competencies

• Strong numerical and analytical skills.
• High level of accuracy and attention to detail.
• Good organisational and time-management skills.
• Ability to manage multiple tasks and competing deadlines.
• Strong written and verbal communication skills.
• Ability to work effectively across different teams and client accounts.
• Good problem-solving skills.
• High level of integrity and accountability when handling financial information.
• Proactive, adaptable and willing to take initiative.
• Ability to work independently and as part of a team.

How to Apply

Interested candidates who meet the above requirements are invited to submit their CV and a brief cover letter outlining their relevant experience and suitability for the position.

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