Assistant Manager - Legal Operations Coordination

The overall mission/objective of the organisation.

• AMIEO Legal function support.
• Budgeting and supporting the Legal team on Financial Reporting.
• Coordination of Anti-Trust Training program.    
• Travel and expenses management for Legal team.
• Customer / Training / Internal Survey for Legal function. General administrative support for the Legal Team.
• Management of Legal BIC and related SharePoint (including liaison with IT).
• Management of supplier memberships.

PRINCIPLE ACCOUNTABILITIES

List the expected end results that must be achieved in order to fulfil your job purpose and the activities that help in achieving these results.

CORE SKILLS

•           Advanced proficiency in MS Office (Excel, PowerPoint, Word, Outlook) and SharePoint; comfortable building trackers, dashboards, and presentation materials.

•           Strong networking and relationship-building skills, with the ability to engage confidently with lawyers, stakeholders, IT, Finance, and external suppliers across the AMIEO region.

•           Excellent organisational skills with high attention to detail; able to manage multiple concurrent workstreams, deadlines, and reporting cycles without close supervision.

• Strong written and verbal communication skills, with the ability to liaise professionally across cultures, time zones, and seniority levels.

• Sound understanding of budgeting, expense management, and financial reporting processes.

• Discretion and sound judgement when handling confidential legal, financial, and personnel information.

KEY ATTRIBUTES

• Self-starter who is comfortable working independently across a matrixed, multi-country organisation.
• Meticulous and process-driven, with a continuous-improvement mindset toward tools, templates, and ways of working.
• Collaborative team player who builds trust quickly and represents the Legal function professionally in cross-functional settings.
• Adaptable and resilient, able to reprioritise effectively in a fast-paced, deadline-driven environment.

SKILLS AND KNOWLEDGE

              State the minimum acceptable proficiency for this job. Do not state incumbent-specific information

EDUCATIONAL QUALIFICATIONS: Bachelor Degree, strong communication skills, strong MS office experience

RELEVANT EXPERIENCE: 5+ years of experience