Contract Administrator (MWSBE / POP)

Applications Accepted from: All Persons Interested

PN 38562

Division: Compliance and Grant Administration
Section: Compliance (MWSBE / POP)
Reporting Location: 2100 Travis, Houston, TX 77002
Workdays & Hours: 8 am - 5 pm, Monday - Friday*
* Subject to change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

The City of Houston’s Housing and Community Development Department (HCDD) seeks to create a city in which every resident has an affordable home in a community where they can thrive. Partnering with non-profit, governmental, and local entities, HCDD strives to strengthen Houston’s neighborhoods and provide true housing choice. 

 

To work toward this goal, HCDD is looking for two Contract Administrators to join its team. In this role, you will be responsible for administering compliance requirements related to the utilization of Minority/Women/Small Business Enterprises (MWSBE) and Pay or Play (POP) on Housing and Community Development projects. 

Key Responsibilities

• Monitors MWSBE participation on projects to ensure authorized firms are utilized according to participation plans. 
• Administers ongoing monitoring of Pay or Play rules to ensure compliance with program requirements. Generates reports for internal and external sources capturing MWSBE/POP program activity.
• Collects and reviews contractors’ records for accuracy through monitoring systems. 
• Performs Commercially Useful Function Audits to validate work performed by certified vendors.  
• Investigates underutilization complaints by MWSBE firms and processes Deviation Requests, as applicable. 
• Evaluates contractor’s compliance with MWSBE/POP requirements and recommends final release of payment for project closeout. 
• Research contract issues and prepare compliance status reports of contractor compliance with program rules.
• Conducts on-site field visits of construction sites to monitor contractor’s activities on projects.
• Facilitate trainings to staff, the contracting community, and various diverse civic and community groups to promote MWSBE participation. 
• Reviews contract management system to ensure project information is accurate and vendors are properly credited. 
• Maintains project files in accordance with program requirements for record keeping, data collection, workforce audits, payment information and reporting. 
• Stay abreast of policies and procedures related to administering program requirements. 
• Performs special projects as needed and other position related duties as assigned

Essential Attributes

• Detail Oriented: Bringing the highest level of attentiveness to all work.
• Motivated: Taking ownership of projects to complete them effectively and efficiently.
• Articulate: Displays excellent written and oral communication skills

This is a grant funded position subject to cancellation when funds are depleted and/or contract period ends.

WORKING CONDITIONS     
There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. The position is physically comfortable, the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make simple gross motor responses within large tolerances.