Exec Assistant, Enterprise Compliance

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Job Description:

DePuy Synthes is recruiting for a Exec Assistant, Enterprise Compliance, located in São Paulo, Brazil.

This role provides critical administrative and coordination support to the PR&O EMEA Manager within Enterprise Compliance, with a strong focus on Education programs in Commercial Excellence. You will help enable compliant and effective training delivery by coordinating activities, maintaining documentation, and supporting cross-functional initiatives. This position offers the opportunity to contribute to a strong culture of integrity and continuous improvement while building foundational experience in compliance, education, and business operations. 

Key Responsibilities: 

• Provide administrative and operational support to the PR&O EMEA Manager, including calendar management, meeting coordination, and follow-up actions. 

• Coordinate logistics for compliance education programs, including training sessions, materials, and participant communications. 

• Support the implementation of training and communication initiatives that reinforce compliance requirements and best practices. 

• Maintain accurate records and documentation related to training activities, regulatory requirements, and compliance reporting. 

• Assist in preparing presentations, reports, and materials to support compliance education and stakeholder engagement. 

• Coordinate travel arrangements, expense tracking, and general administrative activities to ensure team efficiency. 

• Support cross-functional collaboration by tracking project milestones and ensuring timely communication across teams. 

• Contribute to continuous improvement initiatives by identifying opportunities to streamline processes and enhance operational efficiency. 

• Apply Johnson & Johnson’s Credo and Leadership Imperatives in all daily interactions and responsibilities. 

Qualifications 

Education: 

• Bachelor’s degree required (e.g., Business Administration, Communications, Compliance, or related field). 

• Advanced degree or relevant certification preferred. 

Experience and Skills: 

Required: 

• Typically 0–2 years of professional experience in administrative support, compliance, education, or related functions. 

• Strong organizational skills with the ability to manage multiple priorities and deadlines. 

• Proficiency in Microsoft Office tools (Outlook, Excel, PowerPoint, Word). 

• Effective written and verbal communication skills. 

• Attention to detail and commitment to accuracy in documentation and reporting. 

• Ability to work collaboratively in a fast-paced, cross-functional environment. 

• High level of integrity and professionalism when handling sensitive information. 

Preferred: 

• Experience supporting training or education programs in a corporate or compliance environment. 

• Familiarity with healthcare compliance or regulated industries. 

• Experience coordinating projects, meetings, or events. 

• Knowledge of learning management systems (LMS) or training platforms. 

• Exposure to data tracking, reporting, or basic analytics. 

• Demonstrated ability to identify process improvements and support execution. 

Other: 

• Language: Spanish (fluent) and English (intermediate to advanced) required. 

• Travel: Up to 10% (primarily regional, as needed). 

• Certifications: Compliance, administrative, or project coordination certifications preferred but not required. 

For more information on how we support the whole health of our employees throughout their wellness, career and life journey, please visit www.careers.jnj.com. 

Johnson & Johnson announced plans to separate our Orthopaedics business to establish a standalone orthopaedics company, operating as DePuy Synthes. The process of the planned separation is anticipated to be completed within 18 to 24 months, subject to legal requirements, including consultation with works councils and other employee representative bodies, as may be required, regulatory approvals and other customary conditions and approvals. Should you accept this position, it is anticipated that, following conclusion of the transaction, you would be an employee of DePuy Synthes and your employment would be governed by DePuy Synthes employment processes, programs, policies, and benefit plans. In that case, details of any planned changes would be provided to you by DePuy Synthes at an appropriate time and subject to any necessary consultation processes. 

 Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. 

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, external applicants please contact us via https://www.jnj.com/contact-us/careers, internal employees contact AskGS to be directed to your accommodation resource. 

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