Fiscal Support Specialist

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Closing Date:

Type of Position:

Staff - Accounting, Finance, Business

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Sponsorship Available:

No

Institution Name:

Division of Agriculture of the University of Arkansas

The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees.  The Division was established in 1959 and is headed by the Vice-President for Agriculture.  The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration.  As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. 

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact the Division's Office of Program & Employment Compliance at compliance@uada.edu.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-671-2219 or 479-502-9820.

Department:

Cash

Department's Website:

uada.edu

Summary of Job Duties:

The Fiscal Support Specialist is responsible for performing a variety of fiscal related duties within the Business Office. This position will be responsible for receiving incoming mail, logging all incoming checks, receipting payments, posting monthly bank statements, scanning required documents for AP, and assist with special projects as needed. Additionally, the Fiscal Support Specialist will assist with updating and maintaining the information on the Business Office website, ordering office supplies, and serve as a backup for various processes. This position is governed by Generally Accepted Accounting Principles (GAAP), state and federal laws and agency policy.

Job Duties:
Responsiveness to Clients -
Demonstrates commitment to customer service.
Establishes and maintains effective relationships with clients.
Responds promptly to inquiries and requests.

Teamwork -
Listens to and respects the ideas of other team members.
Offers support for the proposals of others.
Expresses disagreement constructively.
Positively impacts team by establishing rapport and credibility.
Shares information, expertise and resources with others.
Pitches in to help coworkers.
Is willing to put in extra time and effort to get the job done.

Problem Solving/Judgment/Decision Making -
Collects and analyzes the information necessary to do a task.
Considers implications and consequences when choosing options.
Evaluates situations and takes appropriate action.
Establishes a proper course of action in a specific period of time.
Resolves problems within acceptable time frames.
Offers creative solutions.
Applies a logical and systematic approach to problem resolution.

Communication -
Demonstrates oral communication skills required for the job.
Writes clearly and concisely.
Is willing to speak up, communicate information and ask for clarification.
Demonstrates appropriate non-verbal behavior.
Maintain confidentiality and shares ideas and information appropriately.
Listens to feedback and acts to improve.
Correctly uses spelling, grammar and punctuation.
Organizes and presents thoughts in logical sequence.
Sticks to the subject and avoids unrelated topics.

Self-Management -
Uses time and resources constructively.
Follows instructions.
Organizes and prioritizes tasks effectively.
Deals appropriately with interruptions.
Demonstrates honesty and keeps commitments.
Builds trust and credibility by demonstrating reliability and consistency.
Uses good judgment and establishes priorities.
Exhibits professionalism in behavior and personal presentation.
Adheres to assigned schedule and notifies supervisor of changes.
Follows attendance and leave policies.
Practices emotional control; handles frustrations and opposition professionally.
Recognizes and respects the differences in people with no documented complaints.
Supports the Division’s non-discrimination objectives as observed by supervisor.

General Financial Services Tasks -
Cross-trains within the Financial Services department to provide backup and support as assigned. Performs other Financial Services duties as assigned.

Fiscal Support Specialist -
Enter monthly bank statements in Workday. Ensure documentation is available and organized.
Receive incoming mail which include vendor invoices and checks. Vendor invoices are scanned to Accounts Payable for processing. Incoming checks are logged and given to Cash Management to deposit. Checks and cash are delivered to the Business office or to two drop boxes at the Business Office, these are receipted and included in the daily check log/deposit. Copies of log, bank receipt, checks with stub, and receipts are scanned in Accounts Receivable folder.
Distributes Procurement, Travel and Fuel cards to the correct departments to be further distributed to the individual employee.
Backup for Fleet Commander reporting for Division’s fleet vehicles: mileage report, billing files, fuel reporting, and SAVA report for the state.
Ordering office supplies for the Bus Office.
Copier Report for the Business Office each month.
Maintain title log and physical copies.

Initiative -
Assumes responsibility appropriate to the job and welcomes more.
Takes initiative to get the job done even if not specifically told to do so.
Acts decisively on critical issues.
Completes work despite obstacles.
Sets and communicates goals; then follows ups with results.
Offers new ideas and suggestions.
Volunteers to work on significant projects.

Flexibility/Adaptability -
Accepts responsibility outside normal work area or offers to fill in when co-workers are absent.
Adapts strategy when current approach is not effective.
Receptive to change and adjusts willingly to difficult change.
Is able to see the merit of opinions and perspectives given by others and co-workers.
Handles schedule changes effectively and with understanding.
Conveys a positive outlook towards acquiring new knowledge.
Overcomes obstacles with efficiency without causing problems for others.

Quality and Quantity of Work -
Clarifies expectations with manager about what needs to be done and how to do it.
Produces high-quality, error-free work.
Verifies information.
Meets number goals and expectations relating to amount of work produced.
Properly maintains records and equipment.
Seeks feedback from management to improve work.
Takes action to develop or acquire skills that enhance job effectiveness.

Qualifications:

Minimum Qualifications
The formal education equivalent of a high school diploma; plus two years of bookkeeping, basic accounting, billing, or related experience.

OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Preferred Qualifications

Experience using Workday, Proficient in Excel, Experience in Higher Education or State government.

Additional Information:

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

Cover Letter/Letter of Application, Letters of Recommendation, Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Sheryl Baker, Cash & Treasury Manager, sbaker@uada.edu

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check

The University of Arkansas System Division of Agriculture may conduct pre-employment background checks on certain positions for applicants being considered for employment.  The background checks may include a criminal background check and a sex offender registry check.  Required checks are identified in the position listing.  A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position.  Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law. 

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Manipulate items with fingers, including keyboarding, Sitting

Frequent Physical Activity:

Feeling, Grasping, Hearing, Pulling, Pushing, Reaching, Standing, Talking, Walking

Occasional Physical Activity:

N/A

Benefits Eligible:

Yes