Intellectual Property Project Assistant II

Build your big career with the firm that does Big Law, Better. McDermott Will & Schulte is a leading global law firm that brings together more than 1,700+ lawyers and 1,400 business professionals. We celebrate excellence, collaboration, and community and have been recognized as a top workplace by USA Today, Fortune, The American Lawyer, Vault and others. We are also certified by Great Place to Work. 

At McDermott, we don’t just invest in your future, we accelerate your career – wherever it may lead. That includes supporting you both in and outside of the office. 

With us, you’ll find: 

• A firm where everyone belongs: Our award-winning culture prioritizes warmth and authenticity — we encourage you to be yourself!  

• Enthusiasm for all perspectives: We’re smarter and stronger when everyone has a voice and a seat at the table. We welcome unique viewpoints and ideas, and we make opportunities for you and your career to thrive.  

• Support to feel your best and do your best: Wellness is integral to building a successful career and a rich life. That’s why our benefits program supports your physical, emotional, mental, and financial health, with an emphasis on work-life balance.  

  

• Real rewards for real work: We offer generous compensation packages that recognize hard work and excellence.   

Job Description:

The Intellectual Property Project Assistant II provides administrative support to the IP Prosecution, Transactions & Strategy practice group attorneys and support staff. This position assists with departmental file organization and maintenance as well as basic document creation. The Intellectual Property Project Assistant Project Assistant II works under immediate supervision and relies on instructions and pre-existing guidelines to perform the essential functions of the job.

Essential Functions and Responsibilities:

• Prepare time sensitive client reporting letters for various U.S. Patent and Trademark Office (USPTO) actions and submissions and assist with client reporting for international IP matters
• Assist with the invoice intake and billing process including saving files to the Firm’s document management system (DMS) and submitting through Chrome River
• Collaborate with IP Legal Practice Specialists/IP Filing Specialists and the Information Governance department to open new client matters
• Maintain client folders within the DMS including uploading, organizing and archiving documents
• Download patent materials from the USPTO and compile client document files
• Review various USPTO communications for accuracy
• Upload/download patent-related documents, correspondence, and data to and from client systems and databases
• Assist IP Filing Specialists and IP Paralegals prepare and file  patent applications, information disclosure statements, issue fee payments and fee address forms
• Assist with new client intake and transfers
• Assist IP Filing Specialist in preparing and filing US formality document with the USPTO
• Assist IP Filing Specialists in preparing corrected formality documents for filing with the USPTO
• Review and update dockets daily
• Assist in performing status checks

Job Specifications:

• High school diploma
• At least three (3 years of related work experience
• Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint and Word)
• Strong written and verbal communication skills
• Strong organizational skills
• Strong attention to detail
• Ability to work effectively in a fast-paced environment
• Ability to learn new concepts and skills quickly

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Successful candidates will be provided with outstanding career opportunities and will receive a competitive total rewards package with the opportunity to earn performance-based bonuses.

     Target Hiring Range $59,000 - $86,000

Please note that quoted salary ranges are not guarantees of what final salary offers may be. Base pay is based on market location and may vary depending on job-related knowledge, skills, experience, and geographic location. Base pay is only one part of the Total Rewards that MWS provides to compensate and recognize our staff professionals for their work. Full time positions are eligible for a discretionary bonus and a comprehensive benefits package. 

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

• While performing the duties of this job, the employee is required to sit, use hands, reach with hands and arms, stoop, talk and hear

• Employee must occasionally lift up to twenty (20) pounds

Work Environment:

Typical indoor office environment

Disclaimer:

The above statements are intended to describe the general nature and level of the work being performed by people within this classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job.