Legal Administrative Assistant (Remote – Baltimore, MD)

At Allstate, great things happen when our people work together to protect families and their belongings from life’s uncertainties. And for more than 90 years, our innovative drive has kept us a step ahead of our customers’ evolving needs. From advocating for seat belts, air bags and graduated driving laws, to being an industry leader in pricing sophistication, telematics, and, more recently, device and identity protection. 

Job Description

Join Allstate's Client Legal Services team as a Legal Administrative Assistant supporting insurance defense and bodily injury litigation in Maryland. This role plays a critical part in the success of the legal team by coordinating court filings, managing attorney calendars, maintaining case documentation, and facilitating communication with courts, medical providers, and other stakeholders. The ideal candidate is highly organized, proactive, and thrives in a fast-paced litigation environment.

Key Responsibilities

• Provide legal and administrative support to Client Legal Services Attorneys, with a focus on insurance defense litigation and bodily injury matters.
• Open and maintain new lawsuits, ensuring accurate setup and ongoing management within case management systems.
• Coordinate and manage attorney calendars, including court dates, deadlines, depositions, hearings, mediations, and case management orders.
• Prepare, draft, file, and serve pleadings and legal documents in both paper and electronic formats, including e-filing through Maryland court filing systems.
• Process and manage high volumes of electronic correspondence related to pleadings, filings, court communications, and case activity.
• Serve as a primary point of contact for courts, opposing counsel, medical providers, vendors, and internal stakeholders, maintaining professional and timely communication.
• Manage document organization, indexing, version control, and maintenance of case files to ensure accuracy, compliance, and efficient retrieval of information.
• Draft routine correspondence and other litigation-related documents for attorney review and approval.
• Monitor deadlines, procedural rules, court requirements, and medical record requests to ensure timely and compliant case management.
• Demonstrate initiative by anticipating attorney and case needs, taking ownership of assigned work, and collaborating effectively with team members.

Skills and Qualifications

• Strong typing speed with a high level of accuracy
• Excellent organizational, prioritization, and follow-up skills with the ability to manage strict deadlines
• Ability to take initiative while working under attorney direction and established procedures
• Experience supporting multiple attorneys simultaneously in a litigation-focused environment
• Demonstrated experience with heavy scheduling, calendar management, and coordination of court-related activities
• Insurance defense, bodily injury, personal injury, or legal administrative experience preferred
• Familiarity with Maryland litigation practices and electronic court filing systems is strongly preferred
• Experience preparing correspondence, managing high-volume email communications, and coordinating litigation-related activities
• Knowledge of medical terminology and experience working with medical records is preferred

Location:

• While this role is primarily remote, occasional in-office attendance may be required to support administrative functions such as processing, scanning, printing, and distributing legal correspondence and mail.

 

Supervisory Responsibilities

• This role does not have supervisory duties.

Explore the Benefits of Joining Allstate's Client Legal Services:

• Exceptional Work-Life Balance: At Allstate, we understand the importance of achieving harmony between work and personal life. Our in-house litigation roles provide more predictable schedules and flexibility, allowing you to excel professionally while enjoying a fulfilling personal life.
• Holistic Understanding of the Business: As part of the Allstate legal team, you'll gain invaluable insight into our diverse business operations, objectives, and culture. This comprehensive understanding enables you to align legal strategies closely with the company's goals, fostering impactful contributions and strategic partnerships across departments.
• Direct Client Collaboration: Working in-house at Allstate means collaborating directly with internal stakeholders and business units. This close partnership cultivates deeper client relationships, facilitating a nuanced understanding of their needs and priorities. By providing proactive legal guidance and support, you'll play a pivotal role in driving the company's success.
• Strategic Influence and Impact: As an integral member of our legal team, you'll have the opportunity to shape strategic decisions and risk management initiatives. Your insights and expertise will inform key business decisions, empowering you to mitigate risks effectively and drive positive outcomes that directly impact Allstate's bottom line.
• Diverse Legal Challenges: In-house litigation roles at Allstate encompass a broad spectrum of legal work beyond traditional litigation, including regulatory compliance, risk assessment, and dispute resolution. This diversity of challenges ensures continuous professional growth and development, expanding your skill set and enhancing your career trajectory.
• Professional Growth Opportunities: With ample opportunities for advancement and professional development, you'll have the support and resources you need to reach new heights in your legal career.

#LI-AT2

Skills

Adaptability, Collaboration, Communication, Confidentiality, Court Filings, Detail-Oriented, Filing Systems, Legal Correspondence, Legal Documents, Litigation, Microsoft Office 365, Organizing, Prioritization, Problem Solving

Compensation

Compensation offered for this role is 19.76 - 30.33 per hour and is based on experience and qualifications.

The candidate(s) offered this position will be required to submit to a background investigation.

 

Joining our team isn’t just a job — it’s an opportunity. One that takes your skills and pushes them to the next level. One that encourages you to challenge the status quo. One where you can shape the future of protection while supporting causes that mean the most to you. Joining our team means being part of something bigger – a winning team making a meaningful impact.

Allstate generally does not sponsor individuals for employment-based visas for this position.

Effective July 1, 2014, under Indiana House Enrolled Act (HEA) 1242, it is against public policy of the State of Indiana and a discriminatory practice for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component.

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Allstate provides a comprehensive technology setup, including a laptop, monitors, headset, keyboard, and mouse. Employees eligible to work from home also receive a monthly connectivity reimbursement to help offset internet costs.

 

When working from home, you must have a dedicated, private workspace free from distractions, along with appropriate desk and seating. Reliable internet is required, with minimum speeds of 50 MB download and 5 MB upload.