OPS Fiscal Analyst

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The Office of Public Safety strengthens the coordination of six divisions- the Division of Safe Neighborhoods, Division of Criminal Justice, Division of Reentry, Office of the Victim Advocate, Overdose Response Unit, and Town Watch Integrated Services into a community-centric dynamic unit. The office is focused on uplifting solutions to reduce violence, enhance the bridge between neighborhoods and City government, as well as amplifies support for returning citizens and families impacted by the criminal justice system, developing and implementing reforms in an equitable fashion informed by the decades of systemic oppression, racism, and poverty. 

The Division of Safe Neighborhoods (DSN) implements strategies and initiatives to prevent, reduce, and end violence in Philadelphia. DSN is particularly focused on addressing gun violence. 

The Division of Criminal Justice (DCJ) advances the Parker Administration's goals of public safety and community well-being through collaborative and data-driven initiatives in Philadelphia’s criminal and juvenile justice systems. 

Town Watch Integrated Services (TWIS) is a volunteer focused safety effort. Residents of the community who wish to volunteer for their community will receive assistance from Town Watch Integrated Services. 

The Division of Reentry (DOR) was formed in August 2019 to elevate and organize citywide reentry efforts and support the Parker administration’s goals for criminal justice reform, violence prevention, and community reinvestment. 

The Overdose Response Unit (ORU) is committed to saving lives and rejuvenating the communities that have been most affected by the opioid crisis. ORU works across City departments and within Philadelphia’s neighborhoods to lead citywide opioid response strategies, target interventions where opioid overdoses happen most, and align City resources and share expertise across departments. 

The Office of the Victim Advocate (OVA) was opened in February 2022 to provide coordination, strategic planning, and service provision oversight for victims, co-victims and survivors of crime, with a special emphasis on gun violence and homicide. 

Job Description

Position Summary 

This position will work with the AVCGP Program Managers and fiduciary partner to ensure timely payments to grantees, monitor both the fiduciary and technical assistance partners for fiscal and contract compliance, assist with the preparation of city budgets and quarterly reports, and prepare expenditure reports and reconciliations for all other OPS grants.  

This is a financial position that will report directly to the OPS Director of Finance & Administration. 

Essential Functions 

The OPS Fiscal Analyst will be responsible for the following duties: 

Anti-Violence Community Partnership Grants (AVCPG) 

• Attend weekly meetings with AVCPG program managers and fiduciary partner agency.  

• Work directly with grantees to resolve any budgetary/financial reporting issues. 

• Attend meetings with grantees. 

• Monitor grant compliance by reviewing and approving grantees’ supporting documentation submitted with spending reports. 

• Monitor contract compliance of fiduciary partner agency. 

• Ensure timely and accurate payments to grantees through collaboration with fiscal partner agency and AVCGP program staff. 

• Ensure timely and accurate payments to fiduciary partner agency and technical assistance providers. 

• Work with the fiduciary partner agency to resolve any grantee payment and/or budgetary issues. 

OPS Financial Administration 

• Assist with the Preparation of the department’s Operating Budget and Target Budget. 

• Assist with the preparation of the department’s quarterly budget Updates. 

• Prepare and submit grant expenditure reports to grantor agencies. 

• Track all revenue receivables due to the department. 

• Other duties as required. 

Competencies, Knowledge, Skills, and Abilities 

Knowledge of: 

• Accounting principles and practices 

• Microsoft Office Suite Software 

• City systems (FAMIS and ACIS) recommended but not required. 

Skills: 

• Strong communication and problem-solving skills 

• Strong organizational skills and attention to detail 

Ability to: 

• Analyze and comprehend organizational and procedural problems and make recommendations. 

• Implement policy and procedural changes. 

• Establish and maintain effective working relationships with departmental staff, contracted agencies, and the public. 

• Maintain accurate and complete financial records. 

Qualifications

Preferred Education and Experience: 

• Completion of a bachelor’s degree program at an accredited college or university with major course work in accounting, finance or business administration. 

• Three (3) years of experience in budget, accounting or auditing at a governmental agency or non-profit organization. 

Additional Information

TO APPLY: Interested candidates must submit a cover letter, resume, and references.

Salary Range: $72,000 - $85,000

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx