Real Estate Legal Assistant (Legal Assistant Senior)

Date Opened: Monday, June 22, 2026 12:00 AM

Close Date: Monday, June 29, 2026 12:00 AM

Department: General Services Department

Salary: $28.99 - $41.7 Commensurate with Experience

Welcome to the City of Charlotte

Charlotte is America’s Queen City, opening her arms to a diverse and inclusive community of residents, businesses and visitors alike. Here you will find a safe, family-oriented city where people work together to help everyone thrive. The mission of the City of Charlotte is to deliver quality public services and promote the safety, health, and quality of life for all residents.

Our guiding principles include:

• Attracting and retaining a skilled and diverse workforce

• Valuing teamwork, openness, accountability, productivity, and employee development

• Providing all customers with courteous, responsive, accessible, and seamless quality services

• Taking initiative to identify, analyze, and solve problems

• Collaborating with stakeholders to make informed decisions

SUMMARY

The Legal Assistant acts as a central legal liaison for the Real Estate Division within the General Services Department. The position provides administrative support relating to all legal matters associated with the Real Estate Division and ad hoc support for the Business and Systems Team.

Major Duties and Responsibilities:

• Initiate and review Task Orders and Requisitions for Real Estate Project Managers (REPMs) and Portfolio Managers (PMs), ensuring compliance prior to requisition creation in Workday.

• Assign to outside attorneys and process them through Workday to obtain Purchase Order numbers.

• Assign new incoming title abstract requests from contract agents to the attorney who signed the Task Order. 

• Evaluate all returned title work, log information into database and process attorney invoices for payment.

• Draft condemnation resolutions incorporating relevant legal details for City Council approval; upload approved resolutions to the database for Real Estate and the City Attorney’s Office.

• Assemble and distribute closing packages to external legal counsel, verifying agent-submitted documentation for regulatory compliance.

• Notify REPM/PM of closing date scheduled and of closing, when the attorney confirms documents are on record.

• Review and finalize closing packages post-transaction to ensure accuracy and adherence to closing protocol, process invoice(s) in Workday, and close out parcel after final invoice is paid.

• Respond and assist with all inquiries from closing attorney to complete closing.

• Request municipal tax checks as required for city property closings.

• Keep Real Estate staff informed of problems that delay a closing or title search.

• Generate and maintain weekly tracking reports for title searches and closing activities to support REPM and PM operations.

• Collaborate with the Procurement Department to prepare legal RFPs/RFQs for new contract initiatives for real estate title and closing work by attorney suppliers every 3 years.

• Provide administrative coverage for team members during absences due to vacation or leaves.

• Create training materials and co-facilitate agent education sessions focused on legal compliance and documentation standards.

• Design and implement process improvements to streamline departmental procedures.

• Perform other duties as assigned. 

Knowledge, Skills & Abilities:

• Knowledge of real estate law and legal terminology.

• Ability to research, gather, analyze, and organize information in a variety of formats.

• Ability to conduct specialized research of real property ownership including title searches.

• Must be detail oriented, especially with numbers.

• Demonstrates self-awareness and is customer-focused and adaptable.

• Communicate clearly and precisely, whether oral or written.

• Ability to use discretion when working with confidential information.

• Must be a self-starter and have a level of autonomy.

• Must be able to follow through on difficult tasks.

• Ability to meet deadlines and manage time efficiently.

• Work well independently, and as part of a team.

• Proficiency in MS Office applications and real estate databases.

• Interest and ability to learn new applications

• Optional - Obtain N. C. real estate broker’s license

Preferred Qualifications:

• Prefer experience as a paralegal and/or office manager within a real estate environment.

• Prior NC title search experience.

• Bachelor's degree

• Paralegal Certificate.

• Prior experience working in a law firm setting.

Minimum Qualifications: 

• High school diploma/GED with three (3) years of related experience or associate’s degree and one year of experience or equivalent combination of education, work experience, and skills to perform the essential duties of the position. 

CONDITIONS OF EMPLOYMENT

The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.

The City of Charlotte is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, religion, color, sex, national origin, marital status, age, disability, sexual orientation, political affiliation or on the basis of actual or perceived gender as expressed through dress, appearance, or behavior.

Our culture is to serve the community honorably.

HOW TO APPLY

Apply online.

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

You are welcome to visit the City of Charlotte Human Resources Department lobby, where self-service application kiosks are available. They are located in our office at 700 East 4th Street, Suite 200, Charlotte, NC 28202. We are open Monday through Friday, from 9:30 a.m. to 3:30 p.m. (EST), excluding official City holidays.

For questions about your application or the hiring process, please email Careers@ci.charlotte.nc.us.

The City of Charlotte is committed to making our services and programs accessible to all. Upon request, auxiliary aids, written materials in alternate formats, language access, and other reasonable accommodations or modifications will be provided. To make a request, please fill out the Innovation & Technology ADA request form or call 704.336.4120.

BENEFITS

The City of Charlotte provides a comprehensive benefits package to eligible employees.

Click here to learn more about the City of Charlotte’s benefits.

The City of Charlotte is a drug and alcohol-free workplace.