Records Officer

The Iowa Department of Transportation (Iowa DOT) is recruiting a Management Analyst 3 to serve as the Records Officer. This is a high-profile position in the Office of the Director that serves oversees customer support, policies, procedures, and systems for records retention and records dissemination. The Records Officer oversees the fulfillment of records requests, works with internal staff to organize and respond to records topics, and coordinates systems and tools for records management. A successful candidate will know and understand records management principles for a large organization, will have a customer service focus, and will be skilled and experienced in process improvement.

Learn more about the department at https://iowadot.gov/about.

Iowa Department of Transportation’s mission is Making Lives Better Through Transportation. The person selected for this position will demonstrate actions and behaviors guided by Iowa Department of Transportation’s five CORE values: Safety First, People Matter, Customer Focused, Servant Leadership, and Integrity Without Exception.

Location: This position is based in the Iowa DOT headquarters in Ames, Iowa, but will have the opportunity to work remotely for a portion of hours. The position may have occasional in-state travel and rare out-of-state travel.

Shift Requirements: This is a full-time, 40-hour per week position. The position will primarily work during core business hours of 8:00 AM – 4:30 PM, Monday through Friday, to maximize collaboration with staff and partners. Iowa DOT may authorize a flexible work schedule upon request.

As the Records Officer, your duties will include, but are not limited to the following:

• Oversee the DOT’s compliance with public records laws.
• Establish and maintain the agency records retention schedules.
• Coordinate information technology services and systems related to records.
• Train staff and support DOT business units on records processes.
• Broadly support customers seeking access to DOT records.

As a State of Iowa employee, you will be eligible for the following benefits:

• Competitive pay and benefits package including health, dental, flexible spending, and life insurance
• Insurance benefits start the first month following 30 days of employment and costs can be reviewed here.
• Opportunities for professional growth and development.
• Paid time off effective immediately - biweekly vacation, separate sick leave, accruals rollover on a yearly basis, and 9 paid holidays per year.
• Iowa Public Employee Retirement System (IPERS) Retirement Package with employer match
• Optional 401A plan with employer contributions.
• Employee Discount Programs from a variety of vendors (vision, cellular, fitness, recreation, season passes, travel, counseling; legal, financial).

We encourage you to view more about the State of Iowa Employee benefits and costs at the State of Iowa Employee Benefits Website!

You have the freedom to flourish in Iowa – Apply now!

The Iowa Department of Transportation is an equal-opportunity employer. If you require a reasonable accommodation in completing any screening, interviewing, pre-employment testing, or otherwise participating in the selection process, please direct your request to the Affirmative Action & Equal Employment Opportunity (AA/EEO) Officer at: aa-eeo@iowadot.us

Reasonable accommodation such as interpreter, translator, written materials, modified equipment/devices, ADA access, etc. This does not include scheduling needs. 

The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal Right to Work laws, which protect employees’ rights to work without being required to join a labor organization. For more information, please visit www.e-verify.gov.