Senior Administrator, Aprio Legal

Work with a Top 20 CPA and advisory firm that Accounts for Anything.  Aprio has 40 U.S. office locations, as well as international office locations and more than 3,200 team members that speak 60+ languages across the globe.  By bringing together proven expertise, deep understanding, and strategic foresight for fast-growing industries, Aprio ensures clients are prepared for wherever life or business may take them. Discover a top-rated culture, vast growth opportunities and your next big career move with Aprio.
Join Aprio Legal  and you will help clients maximize their opportunities.  Aprio Advisory Group, LLC is a progressive, fast-growing firm looking for an Senior Administrator to join their dynamic team.    The Senior Administrator will provide critical administrative support to attorneys, paralegals, and other legal professionals. This role requires a strong understanding of legal terminology, procedures, and documentation, as well as excellent organizational and communication skills.

This is a fully in-office position, Monday through Friday, based at our Scottsdale, AZ office.

 

Key Responsibilities

• Draft, review, and proofread legal documents such as pleadings, contracts, briefs, corporate governance records, estate plans and correspondence.
• File legal documents with Arizona courts and government agencies, ensuring compliance with local rules and deadlines.
• Manage attorney calendars, schedule appointments, and coordinate meetings, hearings, and depositions.
• Maintain and organize client files, ensuring confidentiality and adherence to record-keeping policies.
• Communicate professionally with clients, court personnel, witnesses, and other legal professionals.
• Assist with billing, timekeeping, and expense reporting as required by the firm or organization.
• Process incoming and outgoing mail, including service of legal documents.
• Support attorneys in trial preparation, including assembling exhibits, witness lists, and trial binders.
• Monitor and track case deadlines to ensure timely completion of tasks. 
• Greet clients, visitors, attorneys, and vendors promptly and professionally.
• Answer, screen, and route incoming calls; take complete and accurate messages.
• Monitor the firm’s general voicemail and email inboxes and distribute communications promptly.
• Manage visitor access, notify appropriate personnel of arrivals, and maintain a welcoming reception area.
• Receive, sort, date-stamp, scan, and distribute incoming mail, courier deliveries, and service documents according to firm procedures.
• Arrange outgoing mail, overnight deliveries, couriers, and document pickups.

Candidate Qualifications

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• Minimum 1-3 years of experience as a legal secretary or in a similar administrative role within the legal field.
• Knowledge of Arizona court procedures, filing requirements, and legal terminology.
• Proficiency in Microsoft Office Suite, legal management software, time keeping software and document management systems.
• Strong written and verbal communication skills.
• Exceptional attention to detail and organizational abilities.
• Ability to prioritize tasks and work effectively under deadlines.
• Discretion in handling confidential information.

Why work for Aprio: Whether you are just starting out, looking to advance into management or searching for your next leadership role, Aprio offers an opportunity to grow with a future-focused, innovative firm.     Perks/Benefits we offer for full-time team members: - Medical, Dental, and Vision Insurance on the first day of employment - Flexible Spending Account and Dependent Care Account - 401k with Profit Sharing - 9+ holidays and discretionary time off structure - Parental Leave – coverage for both primary and secondary caregivers - Tuition Assistance Program and CPA support program with cash incentive upon completion - Discretionary incentive compensation based on firm, group and individual performance - Incentive compensation related to origination of new client sales - Top rated wellness program - Flexible working environment including remote and hybrid options     What’s in it for you: - Working with an industry leader: Be part of a high-growth firm that is passionate for what’s next. - An awesome culture: Thirty-one fundamental behaviors guide our culture every day ensuring we always deliver an exceptional team-member and client experience.  We call it the Aprio Way.  This shared mindset creates lasting relationships between team members and with clients. - A great team: Work with a high-energy, passionate, caring and ambitious team of professionals in a collaborative culture. - Entrepreneurship: Have the freedom to innovate and bring your ideas to help us grow to become the CPA firm of choice nationally. - Growth opportunities: Grow professionally in an environment that fosters continuous learning and advancement. - Competitive compensation: You will be rewarded with competitive compensation, industry-leading benefits and a flexible work environment to enjoy work/life balance.     EQUAL OPPORTUNITY EMPLOYER Aprio is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; pregnancy; sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.   Aprio, LLP and Aprio Advisory Group, LLC, operate in an alternative business structure, with Aprio Advisory Group, LLC providing non-attest tax and consulting services, and Aprio, LLP providing CPA firm services.