WJB-0713 Circuit Court Clerk Unita County Circuit Court

Circuit Court Clerk- Unita County Circuit Court – Evanston

Please note that while we are actively reviewing applications and interviewing now, this position has an anticipated start date of mid-October.

Information about the Court and Community

The Uinta County Circuit Court presides over misdemeanor, small claims, civil, forcible entry, and detainer cases as well as issues protection orders. The Court is located in Evanston, a vibrant little city in the Southwest corner of Wyoming. Evanston is home to Bear River State Park and is close to exceptional outdoor activities. With a vibrant downtown and many local events, Evanston has something for everyone. 

Information about the Benefits Package

In addition to an annual salary, employees of the Wyoming Judicial Branch receive a generous benefits package to include the State of Wyoming retirement pension plan and 457 Deferred Comp plan; an affordable health insurance package including health, dental, life, vision, disability insurance, ambulance coverage, and Employee Assistance Program; paid annual, sick, and holiday leave, and much more.

Human Resources Contact: Chelsea Riden, hr@courts.state.wy.us, 307-777-8468

This position involves a variety of complex work duties for the purpose of managing all aspects of the Circuit Court.  Work is performed under the general supervision of the Chief Clerk.  Strict confidentiality is required. Essential functions of this position include the following:

Customer Service

• Provide customer service with a high volume of pro se litigants by providing general procedural information without giving legal advice either in person or on the phone. 
• Maintain a professional and courteous demeanor when interacting with individuals in person, over the phone, or via email. 
• Address and resolve issues and concerns raised by customers in a timely and effective manner. 

Case Management

• Use the case management system to track cases as follows: 
  • 1) Open cases - determine case type, cause of action, and assess and receipt filing fee if required.
  • 2) Docket cases - review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images
  • 3) Case dispositions - determine and enter closing events, disposition type, and judgment details
• Process, maintain, and distribute documents, files, and case materials such as bench warrants, petitions to revoke, subpoenas, and appeals. 
• Prepare, proofread, edit, and mail out documents such as notices and final orders. 
• Schedule and track deadlines to move cases forward and meet procedural requirements. 

Bookkeeping

• Collect fees, fines, bond money, garnishments, and restitution. Apply credits to the appropriate case and issue receipts. 
• Balance cash drawers by payment type and ensure accuracy in the case management system. 
• May prepare end-of-day reports and balance daily receipts to reports. May prepare deposits and ensure that they are taken to the bank daily. May disburse monies according to established procedures. May assist with end-of-month procedures as requested. 

Courtroom Support

• Calendar court dates and confirm court arrangements; notify interested and concerned individuals regarding court proceedings. 
• Take understandable and legible notes of all court proceedings; operate the automated court recording system and ensure proceedings are recorded with minimal defects. 
• Perform follow-up work after court sessions; distribute judicial orders; post information generated during court sessions to case files; prepare and route copies, certified, if necessary, and maintain payment schedules. 
• May issue jury summonses; maintain a list and process payments to jurors; and send copies or questionnaires to appropriate counsel. 

Recordkeeping

• Assist in the preparation of files for storage, drug court procedures, and any other duty assigned. 
• Verify the legitimacy of requests for access to court information, ensuring that confidential information is redacted from the public file. 
• Prepare record checks by searching indexes and/or documents to obtain and verify information. 
• Efficiently collect, open, sort, distribute, and/or send postal mail, email, or other information. May be responsible for court correspondence. 

Performs other related duties as assigned by the Circuit Court Chief Clerk or Judge.