Company Secretary UK, Vice President

Who we are looking for

Company Secretary for the United Kingdom legal entities - the role will help deliver company secretarial services to a number of State Street UK legal entities and internal governance committees and will be responsible for ensuring adherence relevant State Street governance policies.

Responsible for leading and delivering effective corporate governance arrangements for State Street UK legal entities.

Act as a strategic business partner to inform and influence State Street UK Board and Committees on matters relating to corporate governance.

Be an influencer and champion of best practice for company secretarial and corporate governance arrangements across the UK.

Responsible for ensuring that the CSO’s policies, procedures and practices keep pace with changing regulatory and statutory requirements, in terms of Boards, Committees and individual Directors.

In addition, the role will be responsible for managing the UK Company Secretary team, working closely with the Company Secretary team in Poland who support the UK and leading the implementation.

Why this role is important to us

You will be joining the Investment Services function that allows us to deliver a comprehensive, holistic approach to each client relationship — for asset managers and asset owners, insurance companies, and official institutions globally. It means our client-facing functions work together to bring the very best solutions and services the firm has to offer — across all of our locations, products, and capabilities.

Join us if making your mark on the long-lasting client relationships we build is a challenge you are up for.

What you will be responsible for

As a Company Secretary, you will:
Board and Committee Support

• Management of the day to day governance requirements for boards and committees within the UK
• Develop a close working relationship with chairs and members of boards and committees
• Act as first point of contact for the chairs and members in all matters relating to governance and company secretarial work
• Support the process for appointments and elections of board and committee members
• Contribute to meeting discussions as and when required and coordinate advice for members
• Oversee proper scheduling, coordination and operation of the board meetings and committee meetings
• Organising and preparing agendas and papers for board and committee meetings, maintaining up to date records and distributing material via Diligent Boardbooks
• Taking minutes and following up actions from meetings, including minute review process
• Providing dedicated point of contact for all board and committee members;
• Oversee the maintenance of an annual calendar of board and committee matters, ensuring full compliance with relevant constitutional documents, terms of reference/charters, State Street’s Legal Entity Governance Standards, as well as all other statutory, regulatory and legal requirements
• Leading board and committee effectiveness reviews

Compliance

• Overseeing the maintenance of statutory books and registers, including electronically via Blueprint
• Overseeing the preparation and submission of annual compliance statements and all required Companies House filings
• Overseeing the filing of statutory accounts
• Preparation of routine board resolutions
• Provision of company information as required by business, auditors and regulators

Other Company Secretary Responsibilities

• Drafting, maintenance and approval of policies and procedures
• Dealing with correspondence, collating information and writing reports, ensuring decisions made are communicated to the relevant company stakeholders
• Preparing agreed upon management information and key performance indicators
• Liaising with Control Functions
• Overseeing periodic review and updating of CSO pages on intranet
• Guide/advise junior members of CSO in their duties

Management of Company Secretary Function

• Management of UK Company Secretary Function
• Working with colleagues in Poland who support the UK Company Secretary Function
• Managing and driving the success against internal priorities and KPI/KRIs/OKRs
• Review and roll out new technologies and processes (e.g. AI) in order to maximise the efficiency of the team
• Work with each team member to ensure they have a clear career development pathway and that their workload reflects their skillsets and interests
• Representing the Company Secretary Function in internal and external meetings
• Deputise for the UK CEO and members of the UK CEO Office team on governance related matters

 What we value

These skills will help you succeed in this role

• Independent thinker and comfortable taking ownership
• Comfortable speaking up and asking questions
• A self-motivated and goal-oriented individual
• A professional, supportive and collegiate working manner
• Ability to operate seamlessly at multiple levels of the organisation and to become a trusted advisor to key stakeholders
• Ability to operate both autonomously to drive a deliverable, as well as to work effectively as part of a global virtual team
• Demonstrate inquisitive mind-set to continue to develop best practices
• Insightful and ability to demonstrate initiative and think broadly to be proactive in connecting various requests or work streams
• Proactively organize and prioritize workload managing own time effectively, highlighting potential problems and proposing possible solutions
• Able to multi-task and work flexibly to meet the needs of the CSO
• Able to work under pressure to tight timelines
• Excellent organisational skills
• Good problem-solving skills
• Ability to look ahead, anticipate change and make provisions
• Well-organised with attention to detail
• Ability to write concise and accurate minutes on a timely basis
• The ability to assimilate and handle a large volume of information
• Polished and effective communication skills with the ability to build consensus in a large and complex organization
• Strategic and systematic thinker with the ability to execute
• Ability to manage a team

Education & Preferred Qualifications

• Educated to degree level
• Preferably Chartered Governance Institute (formerly ICSA) Qualified (ACIS or FCIS)
• Proficient on PowerPoint, Word and Excel
• Understanding of the Finance Sector and the Financial Conduct Authority and the Prudential Regulatory Authority
• Understanding of the Senior Manager Regime
• Experience as a company secretarial in a financial institution

Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success.

We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you’ll benefit from inclusive development opportunities, flexible work-life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future.

As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.

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