Federal Invoice Compliance Specialist

Procurement – Federal Invoice Compliance Specialist

AECOM is seeking a highly talented Procurement – Federal Invoice Compliance Specialist to support the Federal Procurement Team. This position plays a critical role in ensuring subcontractor invoices, closeouts, and certified payrolls align with Federal Acquisition Regulation (FAR) requirements and subcontract terms.

Primary Responsibilities

• Receive, review, and process subcontractor invoices, closeout documentation, and certified payrolls associated with federal subcontracts established by Federal Business Services (FBS) Subcontract Specialists.

• Review invoices, closeouts, and certified payroll submissions for compliance with subcontract terms, applicable FAR clauses, and federal contract requirements, including but not limited to payment, labor, and audit provisions.

• Validate invoicing supports allowable, allocable, and reasonable costs in accordance with contract type (e.g., cost‑reimbursement, time‑and‑materials, or fixed‑price).

• Track, log, and monitor all incoming, approved, rejected, and outstanding invoices, closeouts, and certified payrolls for assigned job numbers to ensure timely review and resolution.

• Coordinate and correspond with Project Managers, subcontractors/vendors, Accounts Payable, and internal compliance team members to resolve invoicing discrepancies, missing documentation, labor compliance issues, or payment delays.

• Ensure documentation supports Prompt Payment Act requirements and subcontract payment timing.

• Maintain organized, auditable electronic files and records in compliance with AECOM procedures and federal record‑retention requirements.

• Support subcontract closeout activities, confirming submission and acceptance of all required financial, labor, and compliance documentation.

• Participate in and complete required Federal Business Services and compliance training.

• Independently manage full invoice, certified payroll, and closeout compliance responsibilities on large or complex federal projects.

• Identify opportunities for process improvements, automation, or risk reduction and partner with team leadership to implement improvements.

Qualifications:

• Graduate of Accountancy or any related field of study

• Has supported invoice verification, payment processing for US Federal Projects

• Able to communicate effectively with various audiences

• Highly trainable and willing to learn

• Detail oriented and can work in a fast paced environment with minimal supervision

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, and service recognition awards.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.