Requisition Manager

POSITION DESCRIPTION

The Requisition Manager will oversee and manage the organization’s requisition process — from request initiation through approval, ordering, and reconciliation. This role ensures requisitions comply with company policies, budgets, and procurement standards; drives process improvements; and coordinates among internal stakeholders, procurement, finance, and suppliers.

Key Responsibilities

• Plans, directs and manages a wide variety of procurement and administrative activities related to the purchasing and contracting of materials, equipment and services on a competitive basis for the department.
• Lead and manage the full requisition-to-purchase order lifecycle: receive, validate, approve, place, track, and close requisitions.
• Ensure requisitions are accurate, complete, properly authorized, and comply with internal controls and policies (delegation of authority, budget limits, etc.).
• Coordinate with internal departments (e.g. operations, engineering, facilities, IT) to clarify requirements, specifications, and timelines.
• Interface with procurement / purchasing teams to translate requisitions into purchase orders; monitor order fulfillment, delivery, and invoicing.
• Interfaces with vendors to achieve conflict resolution.  Investigates claims where vendors fail to provide services or materials as specified and recommends action
• Perform spend analysis, reporting, and metrics related to requisitions (e.g. requisition volume, cycle times, cost variances).
• Identify bottlenecks, inefficiencies, or policy gaps in the requisition process and propose and implement improvements.
• Maintain/define standard operating procedures (SOPs) and training for requisitioning protocols.
• Ensure compliance with regulatory, contractual, and audit requirements.
• Resolve discrepancies or issues (e.g. missing documentation, duplicate requests, delivery issues).
• Manage relationships with internal customers and external vendors.
• May supervise or mentor requisition coordinators / support staff.
• Support budget planning, cost forecasts, and requisition allocation.
• Participate in cross-functional procurement / sourcing and project teams.
• Perform as duties assigned.